Every now and again someone in your team comes down with a nasty case of verbal diarrhoea. The symptoms are quite debilitating:
- Incoherent ramblings about irrelevant stuff
- Excessive repetition of stuff discussed in the last 5 meetings
- Use of flowery language… no actual substance
- Speaking over everyone else and dominating the meeting
This often has serious side effects:
- Productive people start dodging your progress meetings
- Meetings take 5 times as long as they should
- The important issues are not discussed
- Too much time is spent discussing the past, and too little spent looking forward at the challenges and pitfalls around the corner
It’s all about the agenda and a harsh but fair chair.
- What have we accomplished since we last met? (1 minute max per person)
- What new risks and issues (problems) have emerged?
- Our mantra is “we’re not here (in this meeting) to solve problems, we’re here to decide who will own the problem, take it away and sort it.”
- What are we going to accomplish next week?
- Who aren’t we communicating with that we should be?
Maximum of 5 people in the meeting if possible. Meeting should last no more than 30 mins.